(A) Application, Tenant Screening, Approval, Move In, Rent Ready Forms, and Checklists
| (A) | Name | Description |
|---|---|---|
| A01 | Ready-to-Rent Checklist File Type: (PDF) (ODT) | Use this checklist to prepare the property for rent or give it to your rent-ready contractor/cleaner to use so they don’t miss anything. |
| A02 | Applicant Checklist File Type: (PDF) (ODT) | Keep track of all applicants by using this applicant checklist. |
| A03 | Rental Application File Type: (PDF) (ODT) | This rental application is the result of many trials and errors. It collects the right information so you can determine if an applicant is a good fit. |
| A04 | Pet Application File Type: (PDF) (ODT) | Use this application to collect information on the tenant’s pets, including photos, vet records and license. |
| A05 | Application Acceptance Notice File Type: (PDF) (ODT) | Notify applicants that their application has been accepted. |
| A06 | Adverse Action Notice File Type: (PDF) (ODT) | Rental Application Denial or Approval with Conditions – This is a notice you must send to an applicant, whose application has been rejected or accepted with conditions, such as a higher deposit or guarantor. |
| A07 | Key Checkout Receipt File Type: (PDF) (ODT) | A key check-out allows applicants to do a self-tour of a rental property. The applicants will be required to show a valid ID. |
| A08 | Verification of Employment File Type: (PDF) (ODT) | Many employers will not give you information unless you have a signed authorization from their employees. This form includes the applicant’s permission to release information about their employment. |
| A09 | Verification of Rental History File Type: (PDF) (ODT) | Use this form to verify the applicant’s rental history. It includes the applicant’s permission to check references. |
| A10 | Tenant Selection Criteria File Type: (PDF) (ODT) | Example of tenant selection criteria. |
| A11 | Holding Deposit Receipt File Type: (PDF) (ODT) | Some landlords ask for a holding deposit with the application in order to reserve the property. Holding deposits are different from security deposits. This form makes it absolutely clear under what conditions and how much of the deposit you will keep if the applicant does not sign a lease. |
| A14 | Tenant Pre-Screening Questions File Type: (PDF) (ODT) | Tenant pre-screening saves time by narrowing down the number of showings to pre-qualified applicants only. This should not replace checking credit, background, and references. |
| A15 | Tenant Welcome Letter File Type: (PDF) (ODT) | This letter sets the tone for the entire tenancy. It has helped us eliminate 90% of late payments and prevented serious mishaps like floods and other incidents. It also saves us time because we don’t have to answer questions about utilities, HOA, etc. |
| A16 | Move-In, Move-Out Checklist File Type: (PDF) (ODT) | A move-in, move-out inspection, especially one that has supporting photos and videos, documents the condition of the property at move-in and later at move-out. It eliminates guesswork and helps with security deposit disputes. |
| A17 | Rental Application Scoring (Excel Sheet) | We created and used this scoring system to help us decide if we should accept an applicant. We managed mostly A, B, and some C rentals so this may not be suitable for everyone. This is an excel sheet but it can be used with Google Sheets as well. |
| A18 | Tenant Pre-Screening Form | This is a Google Form Template. You can copy it. Watch this video to see how. |
(B) Leases and Addendums
| (B) | Name | Description |
|---|---|---|
| A12 | Lease Guaranty File Type: (PDF) (ODT) | Use this form when a third-party lease guarantor agrees to meet the obligations of the Tenant to the Landlord. |
| B01 | Florida Lease Agreement File Type: (PDF) (ODT) | Florida Residential Lease |
| B02 | Month-to-Month Agreement File Type: (PDF) (ODT) | An agreement for tenants to pay an extra charge monthly in order to stay month-to-month. |
| B03 | Crime Free Addendum File Type: (PDF) (ODT) | Addendum listing crime activities that will be considered breach of the lease. |
| B04 | Pet Addendum File Type: (PDF) (ODT) | This addendum lists the pets allowed on the property, the pet fees and deposits, and tenants’ responsibilities for cleaning and damages caused by their pets. |
| B05 | Common Area Deposit Addendum File Type: (PDF) (ODT) | This is an agreement between the management of the Homeowner Association and Landlord/Property Management Company to pay the tenant’s deposit on behalf of the tenant. This is done to facilitate the approval of the tenants in communities that require a deposit. |
| B06 | Smoke Detector Agreement File Type: (PDF) (ODT) | The Smoke Detector agreement lists the number of devices, and who is responsible for maintenance, repair, and replacement. |
| B07 | Home Based Business Agreement File Type: (PDF) (ODT) | Agreement with the tenant to allow operating a home-based business with waver and conditions. |
| B08 | Mold Addendum to Lease File Type: (PDF) (ODT) | Agreement with the tenant to perform mold prevention maintenance of the property and to report any evidence of mold. |
| B09 | Lead-Based Paint Disclosure File Type: (PDF) (ODT) | This disclosure must be attached to any lease of a property built prior to 1978. |
| B10 | Protect Your Family from Lead in Your Home | Before ratification of a contract for housing sale or lease, sellers and landlords must give this EPA-approved information pamphlet on identifying and controlling lead-based paint hazards “Protect Your Family From Lead In Your Home” |
| B11 | Property Not Ready Addendum File Type: (PDF) (ODT) | Tenant agrees that they are renting the property in “not ready” condition without abatement of rent |
| B12 | Security Deposit Payer Addendum File Type: (PDF) (ODT) | This addendum to the lease is used when someone else pays the security deposit. This can be another tenant or a relative. The tenant agrees that the deposit will be returned to the person who made the deposit originally. |
| B13 | Power of Attorney to Sign a Lease File Type: (PDF) (ODT) | Power of Attorney from Landlord to Property Management to sign leases. |
| B14 | Late Rent Payment Policy File Type: (PDF) (ODT) | This letter should be given at lease signing or shortly before the tenant moves in. It explains the late rent policy and the consequences if the policy is not followed. |
| B15 | Waterfront Property and Dock Use Addendum File Type: (PDF) (ODT) | Addendum clarifying dock, boatlift use, and maintenance. Tenants agree to indemnify the owner for any loss and injuries arising from the use of these amenities. |
(C) Lease Renewals, Month to Month Extensions, Non-Renewals, Rent Increase Notifications, Tenant Additions
| (C) | Name | Description |
|---|---|---|
| C01 | Notice of Month-to-Month Extension at Higher Rate File Type: (PDF) (ODT) | An offer to extend the month-to-month lease at a higher rate or terminate the lease. |
| C02 | Notice of Non-Renewal File Type: (PDF) (ODT) | Notice informing tenants that their lease will not be renewed. |
| C03 | Notice of Termination Due to Sale File Type: (PDF) (ODT) | Notice of termination of lease due to the sale of the rental property. |
| C04 | Lease Extension File Type: (PDF) (ODT) | Notice of lease extension without rent increase and other changes. |
| C05 | Partial Rent Refusal File Type: (PDF) (ODT) | Notice of refusal to accept partial rent. |
| C06 | Tenant Addition Addendum File Type: (PDF) (ODT) | Addendum to the lease adding a tenant. |
| C07 | Offer to Renew with Options File Type: (PDF) (ODT) | Offer to renew the lease with three options: month-to-month, one year, or termination of the lease. This offer should be sent at least a couple of days before the beginning of the required notice period. |
| C08 | Rent Modification Addendum File Type: (PDF) (ODT) | This addendum modifies the rent amount. |
| C09 | Tenant Vacating Agreement File Type: (PDF) (ODT) | Tenant vacating agreement, other tenant(s) remaining. |
| C10 | Tenant Swap Agreement File Type: (PDF) (ODT) | One tenant vacating and adding another tenant agreement. |
(D) Noncompliant Notices
| (D) | Name | Description |
|---|---|---|
| D01 | Eviction Hold Off Letter File Type: (PDF) (ODT) | Letter from landlord to property management company to hold off an eviction. |
| D02 | Agreement to Vacate File Type: (PDF) (ODT) | Generic agreement to vacate |
| D03 | Agreement to Vacate to Avoid Eviction File Type: (PDF) (ODT) | Agreement to vacate on a certain date in order to avoid eviction |
| D04 | Noise and Disturbance Notice File Type: (PDF) (ODT) | Warning to tenants to stop noise and other disturbances. |
| D05 | Confirmation of Vacating Premises File Type: (PDF) (ODT) | Confirmation that the rental property has been vacated. |
| D06 | Repair Cease and Desist File Type: (PDF) (ODT) | Notice to stop unauthorized repairs or replacements. |
| D07 | Seven Day Notice File Type: (PDF) (ODT) | Use this notice for any violation of the lease except non-payment of rent. |
| D08 | Unauthorized Occupant(s) Notice File Type: (PDF) (ODT) | You can use this notice for unauthorized occupants or use the Seven Day Notice. If you use this notice you still need to send a 7-Day Notice if the tenant doesn’t comply. It’s best to start with the Seven Day Notice |
| D09 | Unauthorized Pet(s) Notice File Type: (PDF) (ODT) | You can use this notice for unauthorized pets or use the Seven Day Notice. If you use this notice you still need to send a 7-Day Notice if the tenant doesn’t comply. It’s best to start with the Seven Day Notice |
| D10 | Housekeeping Issues Notice File Type: (PDF) (ODT) | A warning notice to the tenant(s) for unacceptable housekeeping with re-inspection in seven days. |
| D11 | Late Rent Notice Warning File Type: (PDF) (ODT) | This warning can be sent to tenants who habitually pay rent late. If, for example, you deliver eviction notices on the 7th and the tenant regularly pays on the 6th, or if the tenant waits for an eviction notice in order to pay the rent, use this notice. |
| D12 | Vacate Extension File Type: (PDF) (ODT) | Extension of the agreement to vacate. |
| D13 | Eviction Checklist File Type: (PDF) | Eviction checklist for preparing and delivering the 3-Day Notice, the eviction notice for non-payment of rent. |
| D14 | 3-Day Eviction Notice File Type: (PDF) (ODT) | This notice is used for non-payment of rent only. |
(E) Maintenance Notices
| (E) | Name | Description |
|---|---|---|
| E01 | Notice to Enter Premises File Type: (PDF) (ODT) | Notice to enter the rental property with date, time, and reason for entry. |
| E02 | Maintenance Request File Type: (PDF) (ODT) | Tenant work order with instructions on what to do if there is an emergency, plus a link to videos for common repairs. |
| E03 | Work Order Completed Receipt File Type: (PDF) (ODT) | This form is signed by the tenant to make sure that work has been completed by the vendor before payment is made. |
| E04 | Notice to Tenant to Repair Damages File Type: (PDF) (ODT) | Notice to tenant to repair damages. |
| E05 | Drive-by Inspection Notice File Type: (PDF) (ODT) | Notice to tenants that you or someone else will be inspecting the property from the outside. |
| E06 | Painting Instructions File Type: (PDF) (ODT) | Approval notice for painting the rental property with conditions and instructions. |
| E07 | Repairs Approvals File Type: (PDF) (ODT) | Repairs approval notice, lists the approved repairs, improvements, whether the tenant will be reimbursed or not, and the amount for the reimbursement. |
| E08 | Fire Safety Instructions File Type: (PDF) | If there is a fire, tenants have less than 3 minutes to get out of your property. Give this Fire Safety Checklist to your tenants and even better go over it with your tenants during the initial orientation and walkthrough meeting. |
| E09 | Repair Cease and Desist File Type: (PDF) (ODT) | This notice is used to stop unauthorized repairs and improvements on your rental property. |
| E10 | Excessive Utility Warning File Type: (PDF) (ODT) | Use this notice if you pay for the tenant’s utilities. |
| E11 | Hurricane Preparedness Checklist File Type: (PDF) (ODT) | Send this checklist to your tenant at the beginning of the hurricane season. This will eliminate a lot of questions, stress, and chaos. |
| E12 | Holidays Advice File Type: (PDF) (ODT) | Letter with safety tips for the holidays to prevents fires and burglaries. U.S. fire departments responded to an estimated 7,610 home structure fires that were started by candles per year. A large percentage of those fires are started during the holiday season. |
| E13 | Notice to Schedule Showing File Type: (PDF) (ODT) | Notice to tenants to schedule showing and instruction to keep the property in showing condition. Tenants don’t have the right to unreasonably refuse showings if given proper notice. |
| E14 | Rental Maintenance Checklist | Printable excel sheet with monthly and semi-annual maintenance tasks. |
(F) Security Deposit Forms
| (F) | Name | Description |
| F01 | Security Deposit Claim Form File Type: (PDF) (ODT) | This form is mailed to the tenant’s forwarding address. It informs the tenant that a claim is made on their security deposit. This tenant(s) needs to receive this Form within 30 days of their move-out day and they have 15 days to object. |
